SERVICES
The main functions in the sub Registry offices are the following:-
Registration of documents
Preparation of encumbrance certificates
Preparation of certified copies
Solemnization of marriages under the special marriage
Act 1954
Registration of marriages celebrated in other forms
as per the special marriage Act 1954
Registration of Chitties under the Kerala Chitties
Act 1975
. Registration
of documents
. Encumbrance
Certificates
. Certified
Copies
. The
special Marriage Act 1954
. Solemnization
of special Marriages
. Registration
of marriages celebrated in other forms
. Societies
Registration Act 1860
. Travancore
Cochin Literary Scientific and Charitable Societies Registration
Act.1955
. Indian
Partnership Act 1932
. Power
of Attorney
. Registration
fee
Registration
of documents
The Non-Testamentary Documents are to be prepared either
by the licensed document writer or by the advocates. The
document should bear the required stamp duty as per the
Kerala Stamp Act 1959.The required registration fee has
also to be paid in cash at the Sub Registrar Office at the
time of presentation of documents. The Executant, Claimant
or the Power of Attorney holder may present the documents.
But either the Executant or the Power of Attorney holder
should invariably be present for admitting execution of
the document at the Sub Registry Offices.
Encumbrance Certificates
Application for Encumbrance Certificates is to be presented
before the Sub Registrar by the applicant in the prescribed
form with required fee in person or by post. Application
for Encumbrance Certificates for which fee has been paid
at double the ordinary rate shall have precedence over those
for which the feed has been paid at ordinary rate. The details
of fee for encumbrance application are included in the fee
schedule. . Performa for application of Encumbrance Certificates
is given separately.(Please see Form No 20)
Certified Copies
Application for Certified Copies is to be submitted in the
prescribed form by the applicant along with required stamp
paper and fee .The application can also be sent by post.
The amount required for stamp paper, fee and postage should
be sent by Money Order. Application for Certified Copies
for which fee has been paid at double the ordinary rate
shall have precedence over these for which the fee has been
paid at ordinary rate. Performa for the application for
certified copies is given.( Please see Form No 19)
The special Marriage Act 1954
The District Registrars and Sub Registrars are Marriage
Officers as per the Act.
The Special Marriage Act extends to the whole of India except
the state of Jammu and Kashmir and applies to citizens of
India domiciled in the territories to which; this Act extends
in the state of Jammu and Kashmir.
Solemnization of special Marriages
A marriage between any persons may be solemnized under this
Act provided the following conditions are satisfies. Namely:
-
1. Neither any party has a spouse living
2. Neither party is a idiot or a lunatic
3. The male must have completed the age of twenty-one years
and female the age of eighteen years.
4. The persons seeking to marry must not be within the degrees
of prohibited relationship.
Notice of Intended Marriages
Both the parties to the marriage should give notice in writing
in the prescribed form to the marriage officer of the district
in which at least one of the parties to the marriage has
been residing for a period of not less than thirty days
immediately preceding the date on which such notice is given.
.A fee of Rs 3 has to be paid for publication of notice.
Notice will be published in the office of the Marriage Officer
of the district within whose jurisdiction each of the parties
to the marriage is permanently residing.
The notice may be presented before the marriage officers
by both parties in person or by registered post. In the
later case a fee of RS 3 for notice charge should be sent
by Money Order.
The Performa for the notice is given separately.( Please
see Notice of Intended Marriage)
Solemnization of marriage
The marriage can be solemnized on expiry of 30 days after
clearing objections if any filed. The validity for the notice
is 3 months. Before the solemnization of marriage the parties
and three witnesses in the presence of the marriage officer
should sign declarations in the prescribed form. The marriage
can be solemnized in any form, which the parties may choose
to adopt. The marriages can be solemnized either with the
office of the Marriage Officer or at such other place within
a reasonable distance as the parties may desire. A fee of
RS 10 has to be paid for solemnization. Certificate will
be issued on stamp paper if RS 10 produced by the parties
on payment of RS 2/-
Registration of marriages celebrated in other forms
These provision deals with the registration of marriages
already are celebrated in forms other than the special marriage
Act.
The following conditions should be satisfied for the registration
of marriages
1. The couple must have been married in some other forms
and they must have been living as husband and wife ever
since such marriage.
2. Neither party has more than one spouse living.
3. Neither party is an idiot or lunatic.
4. The parties should complete 21 years of age at the time
of registration.
5. Both he the parties should reside within the jurisdiction
of the Marriage Officer for a period of 30 days.
Registration
A receipt of application signed by both the parties and
also after publication of notice the marriage will be registered
on the expiry of the notice period of 30 days. Certificate
will be entered in the certificate book and shall be signed
by the parties to the marriage and three witnesses.
A fee for RS 10/-has to be paid for registration. Certificate
will be issued on stamp paper of RS 10/- produced by the
parties and payment of RS 2/-.
Services rendered by the Society Registrar (District Registrar)
Societies Registration Act 1860
Societies under this Act are registered by the District
Registrar on Malabar Area the registration fee is RS 25/-
Travancore Cochin Literary Scientific and Charitable
Societies Registration Act.1955
Societies under this Act are registered by the District
Registrars (General) in Travancore area The registration
fee is RS 100/-
Indian Partnership Act 1932
Application for registration as per this Act is to be submitted
in the prescribed form with a fee of RS 15/-. The application
with registration fee of RS 15/-may be presented directly
to the Deputy Inspector General of Registration (Licensing)
or it may be sent through post with required fee by Money
Order ( Please see Form No I to VI )
Stamp Duty required for common types of documents.
Sale deed
(I) Properties in Corporation area-RS 13.5%
(ii) Properties in Municipal area-RS -12.5%
(iii) Properties in Panchayat area-10%
Gift deeds-as above
Duplicate RS 10/-
Cancellation- RS 250/-
Settlement RS 5%
Revocation of settlement RS 100/-
Agreement RS 50/-
Agreement to live as husband and wife RS 50/-
Divorce deed RS 500/-
Partition
(I)Partition between family members RS 5% for the amount
of the value of the separated share or shares of the property.
(ii)In any other case, 6%for the amount of the value of
the separated share or shares of the property.
.Partnership deeds- RS 1000/-
Power of Attorney
(I)Executed for of the sole purpose of procuring
the registration of one or more documents on relation to
a single transaction or for admitting execution of one or
more such documents- RS 25/-
(ii)When authorizing one or more persons to act in
a single transaction other than the
cases mentioned above- RS 50/-
(iii) To authorize not more than five persons to
act jointly and severally RS 150/-
(iv) In any other case- RS 150/-
Registration fee
1.Registration of documents in Book I other than power of
attorney -2% of the value.
2.Power of attorney- RS 50/-
3.Will RS 100/-
Cancellation of Will RS 100/-
5.Attestation of Power of Attorney RS 15/-
6.Duplicate RS 10/-
7.Filing of translation RS 10/-
8.Application for Private attendance- RS 50/-
9.Private attendance at Jails and Hospitals- RS 30/-
10.Registration on public holiday RS 30/-
11.Agreement to live as Husband and wife- RS 100/-
12.Divorce deed- RS 100/-
13.Application for Certified copies
1.Application fee- RS 1/-
2.Search fee for the first year- RS 10/-
3.Search fee for every additional year- RS 5/-
4.Copying fee for every 100 words or part thereof RS 4/-
14.Application for Encumbrance Certificates
1.Application fee RS 1/-
2.Search fee for the first year- RS 10/-
3.Search fee for every other year- RS 5/-
15.Societies Registration
1.Registration under central Act 1860- RS 25/-
2.Registration under Travancore Cochin Literary Scientific
and Charitable Societies Registration Act 1955- RS 100/-
16.Firms Registration
1.Registration fee- Rs 15/-
2.Filing charges- Rs 5/-
3.Copying fee- Rs 5/-
4.Search fee
a. For the first year -Rs 4s/-
b. For every additional year -Rs 2/-
