Secretariat – General Administration Department
Disclosure of Information under Section 4(1)(b) of the Act
1.
Organisational and Functional details of the Secretariat
The
organisational and functional details of Secretariat (as
stated above) is generally applicable to General Administration
Department also. The General Administration Department is
functioning under the control of Principal Secretary I and
Principal Secretary II. The work of the Department is distributed
among 39 Sections assigned with specific subjects.
Principal Secretary –I is holding the Charge of Following
Sections of General Administration Department, dealing with
the subjects mentioned below: -
1.
Accounts Sections (Accounts A, B, C, D, E, Budget Wing G,
H, J, K, M, N, P & R)
Deals
with the matters connected with the salary and other personal
claims of the staff including personal staff of Ministers
and Leader of Opposition, Cash and contingent expenditure
of Secretariat. Other bills pertaining to the Office expenses
of Secretariat are also dealt by the Accounts Sections.
2.
Services Sections (Services A, C, E, H Special A, Special
B, Special C and Special E)
Deals
with the establishment matters of Secretariat Employees
including the Officers of All India Services.
3.
Services D
Deals
with the appointment under Sports quota appointment in Government
Service, State and All India Civil Services Tournament,
Papers related with the welfare of minorities.
4.
Secretariat Central Library
Deals
with the purchase and distribution of books, dailies and
magazines among staff members.
5.
CMPGR Cell
Deals with the petitions received by Chief Minister from
individuals, Organisations, MLAs etc.
6.
House Keeping Cell A&B
Deals with the allotment of rooms, furniture, telephones
and such other basic necessities for the functioning of
the Office of the Ministers, Secretaries and Sections in
the Secretariat.
7.
Co-ordination
Deals
with the preparation of Government Diary, Calendar, List
of Holidays, Declaration of Local Holidays, M.P’s conference,
Annual conference of District Collectors and Head of Departments,
Papers related with Kerala State Information Commission
and V.J.T Hall.
8.
Political
Deals
with visits of High Dignitaries, State Guests, Foreign VIPs,
Protocol, Hospitality Rules, Warrant of Precedence, Republic
Day/ Independent Day Celebrations, Swearing – in ceremonies
of Ministers, Allocation of portfolios, Death of High Dignitaries.
9.
Parliament Section
Deals with LA Interpellation, Compilation of important orders
issued in General Administration Department.
10.
Secret Section
Deals
with awards under Jeevan Raksha Pathak, General papers on
strike, Departmental Promotion Committee for the preparation
of Select list, Conducting UPSC and SSC Examinations, Rules
of Business of Government of Kerala.
11.
Compassionate Employment Cell
Deals
with allotment of vacancies in general categories post from
general pool for appointment under Compassionate Employment
Scheme.
12.
Sainik Welfare
Deals
with welfare of servicing soldiers and Ex-servicemen, Department
of Sainik welfare, Chief Minister’s Sainik Welfare Funds,
Flag Code, State Emblem, Papers on Kerala State Ex-servicemen
Department and Rehabilitation Corporation, Employment assistance
to department of Defence personnel killed/disabled/missing
in action.
The
Principal Secretary – II is holding the charge of following
section in General Administration Department.
(1)
Freedom Fighters Pension A&B
Deals
with the papers under SSS Pension Scheme, Kerala Freedom
Fighters Pension Scheme and award of ‘Tamrapathras’ to freedom
fighters.
(2)
Employment Cell A & B
Deals
with the papers on special recruitment of SCs/STs and review
of progress. Advice on matters related to special recruitment.
(3)
Secretariat Records
Deals with the receipt and issue of records requisitioned
by the Departments, Preservation of valuable records.
(4)
Administration Report
Deals with annual Administration Reports of individual Departments.
Strictly
Confidential Section
The section is under the direct control of Chief Secretary
and deals with the following subjects.
Appointment of High Court Judges, Cabinet Papers, Monitoring
of Cabinet decisions. Select list for All India Service
Officers, Recommendation for “Padma Awards”.
The
Powers and Duties of officers and employees of General Administration
Department
The powers and duties, as assigned to the officers and employees
of Secretariat are applicable to the officers and employees
of General Administration Department.
Procedure
followed in the decision making process
The
cases are generally processed at the section level and the
files are submitted to Under Secretary/Deputy Secretary/
Joint Secretary /Additional Secretary/ Secretary/Ministers
as per the nature/requirement of the case. The cases shall
be disposed of at the appropriate level based on the provisions
contained in the Rules of Business/Secretariat Instructions
and Kerala Secretariat Office Manual.
Norms
set by General Administration Department for the discharge
of its functions
Decision
taking officers shall ensure that proper priorities are
given in respect of each case coming within their jurisdiction
and necessary measures will be taken to check delay and
arrears. Necessary provisions have been incorporated in
the office manual for the speedy disposal of case and instructions
are being issued from time to time for the discharge of
the functions of the Department effectively.
Rules,
Regulations, Instructions, Manuals held by the Department
for discharge of its functions
The
Department discharge its functions in accordance with the
instructions contained in Kerala Secretariat Office Manual,
Secretariat Instructions, Rules of Business and other rules
and regulations issued by the Government from time to time.
Statement
of Categories of document that are held by the Department
The document held by the General Administration Department
include the relevant files on the subjects dealt by the
Department and service document of the officials.
